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Email Archiving

Business Challenge

Email Archiving and storage management of older email is requirements for organizations across all industries. ESI is increasingly placing serious burdens on email servers, impacting performance, management and driving up costs. Laws, regulations and company policies establishing the legal status of ESI, mandatory retention periods and its discoverability have exponentially impacted the volume of ESI and virtually assured it rapid growth rates for the foreseeable future. The reliance on ESI has grown irreversibly and as a result, no organization is immune to the challenges it has created.

Too often organizations resort to imposing policies that in effect decrease user productivity and increase risk to their organizations. Band-aid solutions such as hard user quotas and/or deletion policies only force corporate content from user mailboxes to premature deletion, local PST files or external personal email accounts. The unintended consequence is that the organization is unaware that business content continues to live inside or outside the organization and potentially could be used against the organization. Deletion of content doesn’t necessarily absolve an organization’s liability for that content.

Business Challenges

  • Capture, archive, secure, manage, retain and discover electronic content
  • Manage the volume of corporate content
  • Enhance email server optimization & performance
  • Email storage optimization
  • Eliminate PST files
  • Ensure rapid legal discovery
  • Demonstrate compliance & reduce risk
  • Seamless end user experience

Nayatek Benefits

Storage optimization

Datosphere’s flexible email archiving policies & powerful stubbing of email offloads storage from primary storage to lower cost secondary storage providing more efficient storage utilization, single instance storage and reduction in storage costs.

Improve the system performance and efficiency of email servers

Email archiving improves email server performance and efficiency of email servers by offloading storage to lower cost secondary storage without impacting user productivity. Email archiving takes the immediate burden off email servers allowing them to run at peak efficiency, reduces downtime and the chance of failure.

Easily set and enforce retention policies

Organizations can centrally set and enforce flexible retention policies to control the size and rate of growth of the archive. During retention periods, organizations can ensure that the ESI is available, readily searchable and can be quickly produced at any point.

Provide fast user self-service search, access and recovery of ESI

Users are empowered to quickly search on the fully indexed archived content, retrieve and recover emails and files without ever involving IT staff. Organizational productivity is improved as the IT staff no longer has to perform needle in the haystack searches on restored backup tapes.

Reduce ESI risk and facilitate rapid E-Discovery

Datosphere’s robust search, index technology and E-Discovery functionality helps you to know what ESI you have, where it’s located, who can access it and how to search against it quickly. The ability to make informed decisions regarding the merits of a legal case or investigation can significantly reduce the time, cost and effort required to respond to a legal discovery requests.

Resources