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Small & Medium Business

Industry Challenge

Small and medium businesses (SMB) are increasingly aware that the success of their business is tied to the effectiveness of their business systems and processes. They need to be more efficient and optimized than their larger counterparts in order to stay competitive in a global market. The rapid increase in electronically stored information (ESI) is impacting SMB’s. Keeping email and file servers running well and storage optimized is no longer a nice to have but increasingly a baseline standard. Furthermore, user productivity is improved through powerful self-service search, access and retrieval of their own fully indexed archived content without ever involving IT staff.

SMB’s have also started to take very seriously, the unintended legal and compliance consequences of their ESI. Every company has internal HR issues and most organizations at one time or another have had disputes with business partners, suppliers, vendors that may have ended up in court. Failure to respond rapidly to a legal discovery request under the Federal Rules of Civil Procedure can be devastating to a small business, so much so that they may never recover. The courts are no longer open to delays and excuses in producing evidence and records. The right solution can play an instrumental role in solving their problems associated with the archiving, retention, storage and compliance of structured and unstructured data. It can improve user productivity and ultimately contribute to the bottom line.

Industry Challenges

  • Centralized capture, management, retention and discovery of ESI
  • Improve server optimization & performance
  • Easy to install, configure and use with no advanced skill sets required
  • Leverage virtualization to utilize excess server & storage capacity
  • Improve user productivity for search, access and retrieval of ESI
  • Minimize impact on limited IT staff and users
  • Ability to run rapid internal investigations and respond quickly to EDiscovery requests
  • ESI is located on backup tapes which are very difficult to search

Nayatek Benefits

Integrated Content Archiving and Storage optimization

Datosphere is a single unified content archiving platform providing flexible archiving policies & powerful stubbing of email and files which can be sued to offload storage from primary storage to lower cost secondary storage. This eliminates the complexity of managing silos of disparate and poorly optimized ESI storage across the organization and can significantly reduce storage requirements by compression and single instance storage (de-duplication) of content.

Provide fast user self-service search, access and recovery of ESI

Users are empowered to quickly search on the fully indexed archived content, retrieve and recover emails and files without ever involving IT staff. Organizational productivity is improved as the IT staff no longer has to perform needle in the haystack searches on restored backup tapes.

Minimizes the impact on limited IT resources

Datosphere is delivered as a fully self-contained software appliance system with all components loaded by default during installation. It uses less hardware than other solutions and provides the flexibility to utilize either physical servers, virtual machines or a combination of each. With fewer prerequisites and external system changes, no third party software downloads and places little to no burden or dependence upon other IT systems groups within the organization. Datosphere does not require advanced skill sets and minimizes the IT management overhead.

Leverage virtualization to utilize excess server capacity

Doing more with less is important for all organizations but for small and medium business it can be of critical importance. Datosphere allows organizations to leverage existing server capacity through its support for virtualization. Through the use of virtualization, SMB’s can easily implement redundant configurations to ensure business continuity of their ESI.

A platform that can grow with your business

Datosphere provides a platform to build on that can help future proof against changes in ESI data formats, legal requirements, retention requirements and the ever encroaching impact of regulatory compliance. As requirements and business conditions change, organizations can choose to add new Datosphere connectors to their configuration.

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