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Government

Industry Challenge

Governmental organizations are not immune to the explosive growth in the volume of electronically stored information (ESI). Governments around the world are under pressure to provide more transparency, increased responsiveness to constituent requests for information and higher levels of good governance. The unique requirements and conditions that governmental organizations face, make selecting the right compliance and email archiving technology a critical priority. Dealing with legacy systems and data formats, fewer IT personnel, tightened budgets, large heterogeneous environments and scalability, redundancy and disaster recovery requirements is very much a reality.

Governmental organizations around the world must comply with various degrees of Open Records Laws and Freedom of Information Acts (FOIA) where they need to be able to respond rapidly and effectively to public requests for information and records. These laws are built on the presumption that most government records are open. It also places the burden on government, from national, regional and state bureaucracies to county and local governments of demonstrating why a record should be withheld, instead of forcing requesters to establish why it should be made public.

Governmental organizations require modern, highly scalable, open standards based approach to simultaneously address their content archiving, storage management and compliance requirements. Getting it wrong is not an option.

Industry Challenges

  • Automatically and consistently capture, archive, secure, store and retain ESI
  • Comply with FOIA and Open Records laws
  • Enhance infrastructure optimization and utilize excess capacity
  • ESI is located only backup tapes which are very difficult to search
  • Lack of IT and Legal resources
  • Improve user productivity for search, access and retrieval of ESI
  • Reduce legal risk and costs
  • Manage and enforce retention policies

Nayatek Benefits

Integrated Content Archiving and Storage optimization

Datosphere is a single unified content archiving platform providing flexible archiving policies & powerful stubbing of email and files which can be sued to offload storage from primary storage to lower cost secondary storage. This eliminates the complexity of managing silos of disparate and poorly optimized ESI storage across the organization and can significantly reduce storage requirements by compression and single instance storage (de-duplication) of content.

Fast self-service search & recovery of ESI for FOIA and Open Records requests

Users are empowered to quickly search on the fully indexed archived content, retrieve and recover emails and files without ever involving IT staff. Organizational productivity is improved as the IT staff no longer has to perform needle in the haystack searches on restored backup tapes.

Centralized management of electronically stored information

Datosphere is a single unified content archiving platform that can ensure the capture, indexing, storage, security, retention and discovery of disparate ESI. Silos of ESI can be consolidated while providing powerful search, retrieval and discovery functionality simplifying the management and lifecycle of ESI. Flexible retention policies can be centrally managed to control the size and rate of growth of the archive.

Easily configure Business Continuity and DR deployments

Organizations can deploy and maintain a complete, duplicate archiving infrastructure at a separate location where the two sites are really all part of one installation. Datosphere intelligently knows which site they belong to and processes them accordingly. Both sites independently store and index the documents so that in the event of a primary site failure, archiving and discovery can continue uninterrupted at the disaster recovery site.

Easily set and enforce retention policies

Organizations can centrally set and enforce flexible retention policies to control the size and rate of growth of the archive. During retention periods, organizations can ensure that the ESI is available, readily searchable and can be quickly produced at any point.

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