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Data Security

Business Challenge

Ensuring the security, integrity and privacy of electronically stored information (ESI) is a priority for most organizations. ESI is an organization’s greatest asset and email is the primary storage repository. The demands placed upon corporate networks, infrastructures and email servers continue to grow, burdening already strapped IT staff and impacting user productivity. Corporate data security policies need to be applied to this content in order to effectively protect from unauthorized access, use, disclosure, destruction, modification, disruption and distribution. The effectiveness of these data security policies can have a direct impact on an organization’s legal and regulatory risk posture.

Most regulatory compliance measures mandate that organizations ensure the confidentiality, privacy, and integrity of personal electronic data and records. Regulations such as the European Union Data Protection Directive (EUDPD) require that all EU members must adopt national regulations to standardize the protection of data privacy for citizens throughout the EU. Data protection regulations are also focused on healthcare and the financial industry. The Health Insurance Portability and Accountability Act (HIPAA) in the U.S require health care providers, insurance providers and employers to safeguard the security and privacy of personal health data.

Finally, Gramm-Leach-Bliley Act of 1999 (GLBA) protects the privacy and security of private financial information that financial institutions collect, hold, and process.

Business Challenges

  • Lack of a centralized archive or data repository
  • Ensure integrity, security, privacy and availability of data
  • Poor investigation & review capabilities
  • Manage and enforce retention policies
  • Cannot guarantee capture of ESI
  • ESI is stored in clear text
  • Lack of an audit trail on ESI access, modification or deletion
  • Granular role definition for access to ESI

Key Benefits

Ensure the integrity, security and privacy of ESI

Datosphere provides a tamper resistant archive, native encryption, granular role definition and a comprehensive audit trail to ensure that ESI remains secure and can only be accessed by those with the proper authorization.

Granular role definitions protect integrity and privacy of data

Granular user role designation allows an organization to separate admin tasks from the ability to search the archives thus ensuring secure access control to the archives. The ability to delegate discovery and compliance tasks to non-IT personnel while protecting system operations empowers organizations to execute upon their policies.

Forensic security model and comprehensive audit trail

Datosphere’s forensic security model is built into the architecture, not bolted on later. It ensures that all records are secure and the content is original and unchanged. Comprehensive auditor approval processes and audit logs demonstrate a historical record of what has been done with the archives, searches and the overall system.

Easily set and enforce retention policies

Organizations can centrally set and enforce flexible retention policies to control the size and rate of growth of the archive. During retention periods, organizations can ensure that the ESI is available, readily searchable and can be quickly produced at any point.

Organizationally driven methodology aligns IT, business and risk objectives

It’s organizationally driven methodology provides the best alignment of an organization’s business, risk and IT objectives. All archived ESI is captured and stored in its original format and users cannot delete or modify ESI.

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