Compliance

Business Challenge

The impact of regulatory compliance upon electronically stored information (ESI) is a business reality. Unfortunately, regulatory compliance can be a confusing alphabet soup of complex regulations, vague interpretations and vendor driven fear, uncertainty and doubt. Its applicability often depends upon the specific industry, jurisdiction and the geographical footprint of the organization. So it’s perfectly understandable that organizations often face great difficulty to determine specifically where, what and how to comply with regulations such as Sarbanes-Oxley (SOX), SEC Rule 17a-4, UK FOIA, European Data Protection Acts, GLBA, HIPAA, FDA 21 CFR Part 11, German HGB and GoBs.

The majority of organizations often do not have direct regulatory obligations and as a result they often choose to do nothing. What these organizations do have, are internal policies and governance dealing with everything from HR policy to email usage. Having a policy that deals with ESI yet provides no enforcement or assurance the policy is being followed can be even worse than having no policy at all.

Organizations often hesitate to move forward as compliance is seen as a sunk cost with no real ROI. However, when compliance is part of an effective archiving and information retention strategy those costs are rolled up into the larger project where ROI is clear and constant. The ability to guarantee capture of ESI, ensure it is stored in its original format, cannot be modified or deleted, ensure it is encrypted to provide security, can be retained for a pre-determined amount of time and demonstrate compliance through a fully forensic audit trail are key pillars of meeting compliance regulations.

Business Challenges

Lack of a centralized archive or data repository
Manage and enforce retention policies
Cannot guarantee capture of ESI
ESI is stored in clear text
Very difficult to respond to audit requests & investigations
No audit trail on ESI access, modification or deletion
Inability to demonstrate internal policy or regulatory compliance
Ensure data availability, security and integrity

Nayatek Benefits

Reduce compliance and legal risk

Datosphere is an integrated content archiving platform providing a centralized archive for email, IM and files. It provides comprehensive audit trail, natively encrypted archives, organizationally driven methodology and E-Discovery functionality. Datosphere provides organizations the ability to make informed decisions regarding the merits of a legal case or investigation and further demonstrate compliance and chain of custody thus can significantly mitigating compliance and legal risk

Forensic security model and comprehensive audit trail

Datosphere’s forensic security model is built into the architecture, not bolted on later. It ensures that all records are secure and the content is original and unchanged. Comprehensive auditor approval processes and audit logs demonstrate a historical record of what has been done with the archives, searches and the overall system.

Ensure the integrity, security and privacy of ESI

Datosphere provides a tamper resistant archive, native encryption, granular role definition and a comprehensive audit trail to ensure that ESI remains secure and can only be accessed by those with the proper authorization.

Easily set and enforce retention policies

Organizations can centrally set and enforce flexible retention policies to control the size and rate of growth of the archive. During retention periods, organizations can ensure that the ESI is available, readily searchable and can be quickly produced at any point.

Organizationally driven methodology aligns IT, business and risk objectives

It’s organizationally driven methodology provides the best alignment of an organization’s business, risk and IT objectives. All archived ESI is captured and stored in its original format and users cannot delete or modify ESI.

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