Education

Industry Challenge

Educational organizations are particularly susceptible to the explosive growth in the volume of electronically stored information (ESI). Often dealing with legacy systems and data formats, fewer IT personnel, tightened budgets, large heterogeneous environments and scalability, redundancy and disaster recovery requirements, they clearly have steep challenges to overcome.

To further complicate matters, educational organizations around the world must now comply with various degrees of Open Records Laws and Right to Know requests where they need to be able to respond rapidly and effectively to public requests for information and records. These laws are built on the presumption that most public records are open and constituents should have broad access to this information. Educational organizations often must be able to provide more transparency and increased responsiveness to constituent requests while at the same time ensure that they protect their reputation or face potential loss of rankings, status and funding.

Educational organizations require and easy to implement and manage, modern, highly scalable, open standards based approach to simultaneously address their content archiving, storage management and compliance requirements. Getting it wrong is not an option.

Industry Challenges

Centralized capture, management, retention and discovery of ESI
Enhance infrastructure optimization and utilize excess capacity
Comply with Open Records laws
Manage and enforce retention policies
Ability to run rapid internal investigations and respond quickly to Due Process requests
ESI is located on difficult to search backup tapes
Reduce legal risk and costs

Nayatek Benefits

Integrated Content Archiving and Storage optimization

Datosphere is a single unified content archiving platform providing flexible archiving policies & powerful stubbing of email and files which can be used to offload storage from primary storage to lower cost secondary storage. This eliminates the complexity of managing silos of disparate and poorly optimized ESI storage across the organization and can significantly reduce storage requirements by compression and single instance storage (de-duplication) of content.

Easily set and enforce retention policies

Organizations can centrally set and enforce flexible retention policies to control the size and rate of growth of the archive. During retention periods, organizations can ensure that the ESI is available, readily searchable and can be quickly produced at any point.

Powerful privileged user/E-Discovery role for investigations and case management

Investigations can be performed by privileged users to collect results using Datosphere’s complex multilevel federated search capabilities. Investigation folders and cases can then be created to hold search results for processing, review and analysis. Datosphere provides the ability to quickly understand what ESI you have, where it’s located, who can access it and how to search against it quickly & efficiently.

Provide fast user self-service search, access and recovery of ESI

Users are empowered to quickly search on the fully indexed archived content, retrieve and recover emails and files without ever involving IT staff. Organizational productivity is improved as the IT staff no longer has to perform needle in the haystack searches on restored backup tapes.

Leverage virtualization to utilize excess server capacity

Doing more with less is important for all organizations but for educational organizations it can be of critical importance. Datosphere allows organizations to leverage existing server capacity and easily implement redundant configurations through Datosphere's support for virtualization.

Search

Solutions